Shifting, switching and reshuffling

(Image: andrewarchy)

One of the inevitable effects of a downturn like the one we are currently experiencing is redundancies. I should no, I have witnessed it first hand. What companies then look to do is rationalise their workforce and resources to ensure that they are making the most of any cost savings and are still operating efficiently. This 'reshuffling' does take time, effort and of course money, but it is a great idea. It gives business owners the opportunity to create a better designed workspace for the employees they do still need to motivate.

So what design changes might you be looking to make? An open plan office can promote open communication but avoid it if your employees will be put off by distractions. New media companies are renowned for their relaxed and casual office environments - is this something you could learn from? Do you have casual meeting spaces away from desks? This is something many companies are putting into practice. Don't take your client to the local coffee shop, ensure you have the coffee and space to conduct these meetings in your own premises.

A trend in workplace design is for the working paces to mimic living and social spaces. Stark offices are being replaced by lounges and breakfast rooms. Employee socials being organised to take place within work's walls. This also presents a potential cost saving, as you save money on booking meeting rooms and event venues.

But of course, if you have downsized, you may be considering cramming as many people as possible into a small space. This is likely to be a mistake. People need space to feel comfortable and happy - and don't forget, when things start looking up, you will probably be employing again. Give yourself a little room to grow.

The most important thing of all though when making any changes to the working environment of your staff is to keep them informed. Involve employees at each stage of the planning and implementation process. Invite their feedback and ensure the communication channels are in place for them to give you that feedback. If you get it wrong, your workforce will end up demotivated, which can have knock on effects for the success of your business as a whole.